Manage your works in ORCID
Works are your research outputs: publications, data sets, conference presentations, patents, videos, ...
Allowing trusted organizations to add information to your record ensures the data connected with your ORCID iD is trustworthy, as well as saving you time entering information manually.
This is the recommended process, it enables a reliable connection between your ORCID iD and your works.
1- Import works in your ORCID record
There are four ways to add works to your ORCID record:
Add works from other systems
Import links to your publications and other works to your ORCID record from other databases : BASE – (Bielefeld Academic Search Engine), Crossref Metadata Search, DOE / OSTI, DataCite, DNB (Deutsche Nationalbibliothek), Europe PubMed Central, HAL, ISNI, MLA (International Bibliography), OpenAIRE Explore, Scopus-Elsevier, The Lens and more,....
- Log in to your account
- Via “works” then “+Add works” select “Search & link”,
- In the link window, choose one of the link wizards to get started.
- Grant authorization to the website of the database
- The process is simple and intuitive to follow
- Make sure you select works authored by you and link them to your ORCID record.
- and set the visibility.
Add works by direct import from other systems
To add your ResearcherID follow the link, How do I export my Web of Science ResearcherID to ORCID? in Publons support article.
Add works from Scopus-Elsevier
Add works from CrossRef Metadata search
Add works from ISNI
Add works from MLA International Bibliography
Add works from another Identifier
It is possible to add works using one of the following identifiers: DOI (Crossref, DataCite, and mEDRA), ArXiv ID, or PubMed ID
- Log in in your ORCID account
- Via “Works”, “+ Add works”
- « +Add ArXiv ID », or « +Add DOI », or « +Add PubMed ID »
- Type or paste the identifier
- Retrieve work details
- and set the visibility.
Add works with a BibTex file
Many databases allow the export of references in “.bib” format.
These .bib files should include as much information as possible.
You can import works from different tools such as Reference Manager, RefWorks, Google Scholar Library, EnNote, Citavi, Zotero, etc., by exporting to a standardized reference format BibTeX format (.bib), and then importing into ORCID to integrate the references into the profile.
- Via “Works”, “+ Add works”,
- Select “Import BibTeX”.
- Click on “Choose File” to open the file menu, then select the BibTeX (.bib) file you want to import.
- The publications appear in a list. Select save (“disk” icon) or delete ("trash can" icon) to add or delete the work individually, or “save all” to add all of the publications at once.
- and set the visibility.
These are some known issues when importing works using BibTeX files, mainly with large (50+ citations) BibTeX files. ORCID recommend splitting the file into multiple parts and again importing the file to resolve.
Manual users page 26 § 4Importing works from a BibTex fil
Importing works from Zotero
Importing works from Citavi
Importing works from EndNote
Importing works from Mendeley
Importing works from Google Scholar
Add works manually
To add a work yourself,
- Via "Works", "+Add work", then on "Add manually", a box will appear enabling you to complete for a manual work quotation.
- Add the required information
- ORCID allows adding different categories of works: Publications, Conference, Intellectual properties, Others).
- It is highly recommended to also add the identifier of the work, e.g. DOI for journal articles, or ISBN for books. If no identifier is available, add a URL.
- After completing the form, click Add to list to submit
- set the visibility.
2- Edit your works
You can manually edit works that you have added to your record either manually or via BibTeX. Your name will be shown as the source for these works.
Edit works manually
Works added by another source, such as via a Search & Link wizard, cannot be edited directly.
- The “copy and edit” icon creates a copy of the information added by the third-party source, which you can then edit. This copy will be saved as a new version of the work, with you as the source. Only works that have an external identifier can be copied.
Group multiple versions of the same work
The same work can be added to ORCID record from different sources. Where these works have a common identifier (such as a DOI, ISBN, etc.), they are automatically grouped together. If a work does not have an identifier, it cannot be grouped.
Each group of works is shown in a single box.
- To see other versions of the work, click on the number next to the "Preferred source" indicator.
- You can toggle between different versions of the work by clicking on the source information.
You can set which version of the work you would like to display publicly by clicking on” Make preferred”.
- The full details of the work can be displayed by toggling the Arrow next to the visibility setting.
Manual users page 34 § 5.2Group multiple version f the same work
Eliminate the duplicated records
Check for duplicated records by the number next to preferred source.
- By clicking on the number of duplicates, you can see the “Source” of the record.
- When it is possible give preferences to the Editor source.
- Otherwise check the metadata and give preference to the most complete metadata.
Next to each version of a work in your record, there are buttons to set the visibility and delete ("trash can" icon), which can be used to delete the work.
You will be asked to confirm the deletion before the work is removed.
If you have multiple versions of a work, you will need to delete each
3- Add peer review works
Peer reviews can only be added by a trusted organization.
To add your ResearcherID and your peer reviews from web of science publons, please follow the steps in this Publons support articleHow do I export my Web of Science ResearcherID to ORCID?
This can be done by the organizer of the review or evaluation, such as a publisher, society, funder, or research institution, or it can be done by a third-party review recognition service, such as Publons.
You need to grant the review organizer recognition to update your ORCID record with information about your review contribution.
Manual users page 36 § 6Peer review
Dr Juliette VUILLE
+41 26 300 71 04
You can contact us if you wish to organise an informative session for a small research group