Manage your works in ORCID

Works are your research outputs: publications, data sets, conference presentations, patents, videos, ...

Allowing trusted organizations to add information to your record ensures the data connected with your ORCID iD is trustworthy, as well as saves you time entering information manually.

This is the recommended process, it enables a reliable connection between your ORCID iD and your works.

1- Import works in your ORCID record

 There are four ways to add works to your ORCID record:

  • Add works from other systems

    Import links to your publications and other works to your ORCID record from other databases : BASE – (Bielefeld Academic Search Engine), Crossref Metadata Search, DOE / OSTI, DataCite, DNB (Deutsche Nationalbibliothek), Europe PubMed Central, HAL, ISNI, MLA (International Bibliography), OpenAIRE Explore, Scopus-Elsevier, The Lens and more,....

    • Log in to your account
    • Via “works” then “+Add works” select “Search & link”,
    • In the link window, choose one of the link wizards to get started.
    • Grant authorization to the website of the database
    • The process is simple and intuitive to follow
    • Make sure you select works authored by you and link them to your ORCID record.
    • and set the visibility.

    Manual users page 17 § 4.1

    Add works by direct import from other systems

    Add works from Scopus-Elsevier : Manual users page 17 § 4.1.1Add works from CrossRef Metadata search : Manual users page 20 § 4.1.2Add works from ISNI : Manual users page 21 § 4.1.3Add works from MLA International Bibliography : Manual users page 24 § 4.1.4

  • Add works from another Identifier

    It is possible to add works using one of the following identifiers: DOI (Crossref, DataCite, and mEDRA), ArXiv ID, or PubMed ID

    • Log in in your ORCID account
    • Via “Works”, “+ Add works
    • « +Add ArXiv ID », or « +Add DOI », or « +Add PubMed ID »
    • Type or paste the identifier
    • Retrieve work details 
    • and set the visibility.

    Manual users page 25 § 4.2

    Add works using an identifier

  • Add works with a BibTex file

    Many databases allow the export of references in “.bib” format.

    These .bib files should include as much information as possible.

    You can import works from different tools such as Reference Manager, RefWorks, Google Scholar Library, EnNote, Citavi, Zotero, etc., by exporting to a standardized reference format BibTeX format (.bib), and then importing into ORCID to integrate the references into the profile.

    • Via “Works”, “+ Add works”,
    • Select “Import BibTeX”.
    • Click on “Choose File” to open the file menu, then select the BibTeX (.bib) file you want to import.
    • The publications appear in a list. Select save (“disk” icon) or delete ("trash can" icon) to add or delete the work individually, or “save all” to add all of the publications at once.
    • and set the visibility.

    Manual users page 26 § 4

    Importing works from a BibTex filImporting works from Google Scholar

    Manual users page 28 § 4.3.1Importing works from Zotero

    Manual users page 29 § 4.3.2Importing works from Citavi

    Manual users page 29 § 4.3.3 Importing works from EndNoteManual users page 30 § 4.3.4Importing works from Mendeley

    Manual users page 31 § 4.3.5

  • Add works manually

    To add a work yourself,

    • Via "Works", "+Add work", then on "Add manually", a box will appear enabling you to complete for a manual work quotation.
    • Add the required information
    • ORCID allows adding different categories of works: Publications, Conference, Intellectual properties, Others). 
    • It is highly recommended to also add the identifier of the work, e.g. DOI for journal articles, or ISBN for books. If no identifier is available, add a URL.
    • After completing the form, click Add to list to submit
    • set the visibility.

    Manual users page 32 § 4.5

    Add works manually

2- Edit your works

You can manually edit works that you have added to your record manually or via BibTeX . Your name will be shown as the source for these works.

  • Edit works manually

    Works added by another source, such as via a Search & Link wizard, cannot be edited directly.

    • copy and edit” icon create a copy of the information added by the third-party source, which you can then edit. This copy will be saved as a new version of the work, with you as the source. Only works that have an external identifier can be copied.

    Manual users page 33 § 5.1

    Edit works

  • Group multiple version of the same work

    The same work can be added to ORCID record from different sources. Where these works have a common identifier (such as a DOI, ISBN, etc.), they are automatically grouped together. If a work does not have an identifier, it cannot be grouped.

    Each group of works is shown in a single box.

    • To see other versions of the work, click on the number next to the "Preferred source" indicator.
    • You can toggle between different versions of the work by clicking on the source information.
    • You can set which version of the work you would like to display publicly by clicking on” Make preferred”.

    • The full details of the work can be displayed by toggling the Arrow next to the visibility setting.

    Manual users page 34 § 5.2Group multiple version f the same work

     

  • Eliminate the duplicated records

    Check for duplicated records by the number next to preferred source.

    • By clicking on the number of duplicates, you can see the “Source” of the record.
    • When it is possible give preferences to the Editor source.
    • Otherwise check the metadata and give preference to the most complete metadata.

    Manual users page 35 § 5.3

  • Delete works

    Next to each version of a work in your record, there are buttons to set the visibility and delete ("trash can" icon), which can be used to delete the work.

    You will be asked to confirm the deletion before the work is removed.

    If you have multiple versions of a work, you will need to delete each

    version individually.

    Manual users page 36 § 5.4Delete works

3- Add peer review works

Peer reviews can only be added by a trusted organization.

  • Peer review

    This can be done by the organizer of the review or evaluation, such as a publisher, society, funder, or research institution, or it can be done by a third-party review recognition service, such as Publons.

    You  need to grant the review organizer recognition to update your ORCID record with information about your review contribution.

    Manual users page 36 § 6Peer review

     

    • Enter the text in the dedicated box;
    • and set the visibility.

    Add a biography to your ORCID record

Contact person:

Dr Eliane Abou-Mansour
+41 26 300 71 04

 

 You can contact us  if you wish to organise an informative session for a small research group